B/01 · FLAGSHIP
Automated reporting dashboards
One pane of glass that pulls from every tool you use - refreshed continuously, broken into the views your team actually needs to make Monday's decisions on Friday.
Stop running your
business from spreadsheets.
Start running it on systems.
We're an operator-led studio that replaces the messy admin layer of operationally heavy SMEs - the supplier chasing, the Monday-morning reporting, the WhatsApp threads that double as inventory - with practical automation that actually holds up under real trading conditions.
Margin · last 7d+ tracked
31.4%▲ 2.1pt
WK 11WK 18
Stockouts avertedvia reorder agent
14SKUs · this month
Workflow graph● 13 active
SOURCES · 7OUTCOMES · 9
SHOPIFY
AMAZON
XERO
QUICKBOOKS
AIRTABLE
NOTION
SLACK
MAKE
ZAPIER
G. SHEETS
HUBSPOT
+ 40 MORE
137+
Workflows shipped
22hrs
Median weekly time saved per client
£1.4m
Stockouts & over-orders prevented in 2025
11days
Average from audit to first system live
03 / 08The mess
Most SMEs aren't under-tooled.
They're over-spreadsheeted.
The same patterns show up in nearly every audit. Reports that take a day to assemble. Reorder decisions made from instinct. Three people manually reconciling the same numbers, slightly differently. We see it because we've lived it.
P/01
The Monday-morning report ritual
Someone exports CSVs from four tools, pastes them into the master sheet, and the founder reads numbers that are already three days old.
P/02
Inventory by gut feel
Reorder points live in someone's head. Stockouts are noticed when a customer complains. Cash sits in the wrong SKUs.
P/03
Supplier chasing via WhatsApp
PO status, ETAs, and "did you send the invoice?" all happen in a thread that nobody can audit, search, or hand off.
P/04
Tools that don't talk
Shopify says one number. Xero says another. Amazon says a third. A junior is paid to make them agree.
P/05
Founder-dependent processes
Critical workflows live inside one person's head. Holidays are stressful. Hiring a #2 means rebuilding everything from memory.
P/06
Late warnings on cash & margin
Margin slipped two months ago. The accountant told you yesterday. The fix is now twice as expensive.
Sound familiar? You're not the exception. You're the rule.
Get a workflow audit04 / 08What we build
Six systems that quietly run
your business in the background.
We don't sell software. We build the operational layer that sits across the tools you already use - the dashboards, alerts, and automations that turn fragmented admin into one calm, observable system.
B/02
Workflow automation
The repetitive admin between tools - quote to invoice to reminder, lead to CRM to handover, ticket to assignment - handled, logged, and observable.
B/03
Inventory & reorder systems
Live sell-through, reorder points that adapt to lead time and seasonality, and POs that draft themselves before you've noticed the SKU is running low.
B/04
Invoice & document workflows
Inbound bills parsed and coded. Outbound invoices auto-generated from delivery events. Approvals routed. Filing solved. The accountant gets quieter.
B/05
Operational alerts
Margin drift, refund spikes, slow suppliers, overdue invoices, project cost overruns - surfaced in the channel you actually read, while the fix is still cheap.
B/06
Systems integration
When the tools need to talk, we wire them properly - no brittle Zapier spaghetti, no "works on my machine." Owned, documented, and handed over.
05 / 08Where we're sharpest
Operationally heavy SMEs.
Not a vertical, a shape.
We do our best work where physical things, money, and people meet - businesses with real inventory, real suppliers, real margin. We're not picky about the industry; we're picky about the mess. If your ops live in spreadsheets and threads, we can help.
USE / 01
Marketplace sellers
AMAZONEBAYTIKTOKFBA
Reorder engines, FBA replenishment, refund/return reconciliation, real-time SKU margin after fees & ads.
USE / 02
E-commerce & D2C brands
SHOPIFYKLAVIYO3PLMETA ADS
Daily P&L by product, contribution margin after CAC, 3PL invoice auditing, ops-side of subscriptions.
USE / 03
Construction & property
XEROPROCOREBUILDERTREND
Job-cost dashboards, subcontractor compliance tracking, snagging workflows, quote-to-invoice timelines.
USE / 04
Field & service businesses
JOBBERSERVICEM8SLACK
Dispatch alerts, route adherence, recurring-service reminders, customer comms that don't slip.
USE / 05
Wholesale & distribution
EDINETSUITEBRIGHTPEARL
Order-to-cash automation, customer-specific pricing, backorder visibility, supplier KPI dashboards.
USE / 06
Something else?
If you have spreadsheets, suppliers, and a bottleneck - we've probably seen a version of it. Tell us the mess.-> Describe your workflow
"They didn't try to sell us a platform. They sat with our ops manager for two days, watched her actually work, and shipped a reorder system that's saved us three stockouts already."
BEFORE / AFTER · WK 04 -> WK 12SHIPPED
Hours / week on ops admin
37->6
Stockouts / quarter
11->1
06 / 08Process
Three steps. No deck-ware,
no six-month discovery.
We start with a free 60-minute audit, write you a blueprint you can keep regardless of whether we work together, then build, hand over, and stay close enough to refine as the business changes.
~ Week 0
01
Workflow audit
A working session, not a sales call. We map the actual flow of orders, money, and decisions through your business - and find the friction.
- 60 mins · free
- Audit doc · yours to keep
- Top 5 bottlenecks ranked
Wk 01-02
02
Automation blueprint
A short, practical plan: what we'd build, in what order, and what each piece is worth in hours, errors, or cash. Fixed price, no surprises.
- Scope & sequencing
- Fixed quote
- Tool stack decisions
Wk 02 ->
03
Build & operate
We ship the first system in two weeks, then iterate. Optional ongoing operate & refine retainer for the businesses that want us as their ops backbone.
- First system live · day 11
- Documented & handed over
- Optional refine retainer
07 / 08What changes
Less manual labour.
Earlier, sharper visibility.
These aren't claims - they're the median outcomes across our last twelve engagements, six months in. Some clients clear them comfortably; some need longer. Either way, you'll know which by the end of the audit.
-83%
time spent assembling weekly reports
+1day
earlier warning on margin, stock, and cash drift
-71%
spreadsheet errors caught in production
0
supplier follow-ups the founder personally has to send
3.4x
faster month-end close, with reconciled numbers
11days
from first call to first system running in production
Free · PDF · 14pp
5 workflows every Amazon seller should review before Q4.
A working operator's checklist - the exact reorder maths, refund-reconciliation pattern, and FBA fee-audit query we run for our marketplace clients before peak. Built by someone who's actually shipped on FBA, not a content team.
- Reorder formula that survives lead-time chaos
- Three-step refund & loss reconciliation
- The FBA fee audit most sellers never run
- Margin-after-ads dashboard recipe
- A pre-Q4 readiness checklist
No form here - book a 60-min audit or send the bottleneck.
Inside the checklist
- 01Reorder maths under chaosp. 02
- 02Refund & loss reconciliationp. 04
- 03FBA fee audit (the SQL)p. 06
- 04Margin after ads & returnsp. 09
- 05Q4 readiness checklistp. 12
09 / 09Get in touch
Tell us where the
spreadsheet ends
and the mess begins.
Two equally good ways in: book a 60-minute audit, or send us a single bottleneck and we'll come back with what a system would look like. Either is free.
01 · Book60-minute workflow audit-> Pick a slot02 · Emailhello@rampalabs.com-> Compose
HoursMon-Fri · 09:00-18:00 GMT · 24h replyOPEN